BYS Constitution
BRUNSWICK YOUTH SPORTS CONSTITUTION 2006
I. NAME
BRUNSWICK YOUTH SPORTS, INCORPORATED (B.Y.S.)
II. OBJECTIVE
A. TO PROVIDE A SUPERVISED COMPETITIVE SPORTS PROGRAM FOR ANY ELIGIBLE YOUTH. (ELIGIBILITY TO BE EXPLAINED LATER)
III. ORGANIZATIONAL STRUCTURE
OFFICERS FOR BRUNSWICK YOUTH SPORTS ARE AS FOLLOWS: PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER, EQUIPMENT MANAGER. FIELD MANGER AND UMPIRE-IN-CHIEF, GENERAL MANGER FOR SENIOR BABE RUTH, GENERAL MANGER FOR JUNIOR BABE RUTH, GENERAL MANAGER FOR BABE RUTH, GENERAL MANAGER FOR 7/8 BOYS INSTRUCTIONAL LEAGUE, GENERAL MANAGER FOR T-BALL, GENERAL MANGER FOR LITTLE LEAGUE, GENERAL MANAGER FOR SENIOR PONYTAIL LEAGUE, GENERAL MANAGER FOR JUNIOR PONYTAIL LEAGUE, GENERAL MANAGER FOR PONYTAIL LEAGUE , GENERAL MANAGER FOR 7/8 GIRLS INSTRUCTIONAL LEAGUE.
SIX (6) AT-LARGE MEMBERS OF BOARD DIRECTORS.
THE CONCESSION MANAGER AND FIELD MANAGER WILL BE A BOARD POSITION AS LONG AS SHE OR HE IS A NON-PAID VOLUNTEER.
IV. MEMBERSHIP
ELIGIBILITY: ANYONE EIGHTEEN (18) YEARS AND OLDER MAY BECOME A MEMBER.
VOTING RIGHTS:
50825. ARE ESTABLISHED AT THE CONCLUSION OF THE SECOND CONSECUTIVE GENERAL BODY MEETING. VERIFICATION OF ATTENDANCE SHALL BE ESTABLISHED BY SIGNING THE ATTENDANCE ROSTER.
50826. VOTING RIGHTS WILL BE LOST WHEN MISSING THREE (3) CONSECUTIVE MEETINGS.
50827. ANYTHING VOTED UPON, REGARDLESS OF ITS NATURE, WILL BE VOTED ON ONLY BY THOSE WITH VOTING RIGHTS.
50828. INSTRUCTIONAL LEAGUE MANAGERS UNDER EIGHTEEN (18) YEARS OLD ARE ELIGIBLE FOR MEMBERSHIP VOTING RIGHTS.
50829. ANYONE SUSPENDED FROM B.Y.S. WILL LOSE THEIR VOTING RIGHTS FOR THE DURATION OF THE SUSPENSION.
V. MANAGERS
EACH TEAM SHALL BE THE RESPONSIBILITY OF ONE (1) MANAGER.
1. IN PONYTAIL AND LITTLE LEAGUE A TEAM SHALL CONSIST OF A MAJOR AND/OR MINOR TEAM. ALL INSTRUCTIONAL TEAMS SHALL BE INDEPENDENT.
VI. MEETINGS
GENERAL BODY
50910. THE GENERAL BODY SHALL MEET ONCE EACH MONTH.
BOARD OF DIRECTORS
50995. THE BOARD OF DIRECTORS SHALL MEET ONCE EACH MONTH.
VII. AMENDMENTS
THIS CONSTITUTION OR ANY SECTION THEREOF MAY BE AMENDED OR REPEALED BT TWO-THIRDS VOTE OF THE VOTING MEMBERSHIP PRESENT AT ANY DULY CONSTITUTED MEETING; PROVIDED THAT WRITTEN NOTICE OF SUCH PROPOSED CHANGES, OVER THE SIGNATURE OF THE SECRETARY, SHALL BE MAILED TO EACH VOTING MEMBER OF THE LEAGUE AT LEAST FIFTEEN (15) DAYS PRIOR TO THE MEETING, AT WHICH SUCH PROPOSED CHANGES SHALL BE SUBMITTED TO VOTE.
VIII. DISSOLUTION
IF FOR ANY REASON, BRUNSWICK YOUTH SPORTS WOULD WISH TO DISSOLVE, ALL OF THE FOLLOWING CRITERIA MUST BE MET:
GENERAL BODY
51080. WRITTEN NOTICE MUST BE MAILED A MINIMUM OF FIFTEEN (15) DAYS PRIOR TO THE MEETING TO ALL ELIGIBLE VOTERS OF THE GENERAL BODY.
51081. DISSOLUTION MUST BE APPROVED BY TWO-THIRDS (2/3) VOTE OF THE VOTING MEMBERSHIP PRESENT AT ANY DULY CONSTITUTED MEETING.
BOARD OF DIRECTORS
1. AT A DULY CONSTITUTED BOARD MEETING, A MAJORITY OF THE BOARD OF DIRECTORS IS REQUIRED PRIOR TO DISSOLUTION.
UPON THE DISSOLUTION OF THE CORPORATION, THE BOARD OF DIRECTORS SHALL AFTER PAYING OR MAKING PROVISION FOR THE PAYMENT OF ALL THE LIABILITIES OF THE CORPORATION, DISPOSE OF ALL OF THE ASSETS OF THE CORPORATION EXCLUSIVELY FOR CHARITABLE, EDUCATIONAL, RELIGIOUS OR SCIENTIFIC PURPOSES AS SHALL AT THE TIME QUALIFY AS AN EXEMPT ORGANIZATION OR ORGANIZATIONS UNDER SECTION 501 (C) (3) OF THE INTERNAL REVENUE CODE OF 1954 (OR THE CORRESPONDING PROVISION OF ANY FUTURE UNITED STATES INTERNAL REVENUE LAW), AS THE BOARD OF DIRECTORS SHALL DETERMINE.
2002 BY-LAWS OF THE BRUNSWICK YOUTH SPORTS
PREFACE
THE BY-LAWS ARE AN EXTENSION OF, AND A DETAILED EXPLANATION OF THE FOREGOING CONSTITUTION, THEREBY CARRYING THE SAME AUTHORITY AND REQUIRING THE SAME PROCEDURE FOR AMENDMENT AND DISSOLUTION.
ARTICLE I - NAME
THE NAME OF THIS ORGANIZATION IS BRUNSWICK YOUTH SPORTS, INC. (B.Y.S.)
ARTICLE II - ORGANIZATION
OFFICERS
51250. ELIGIBILITY
CANDIDATES FOR ANY OFFICE IN BRUNSWICK YOUTH SPORTS MUST BE AT LEAST EIGHTEEN (18) YEARS OLD AND BE A RESIDENT OF THE BRUNSWICK SCHOOL DISTRICT OR BE A QUALIFIED VOTING MEMBER OF BRUNSWICK YOUTH SPORTS.
51251. METHOD OF SELECTION
ONE (1) CANDIDATE FOR EACH OFFICE WILL BE ELECTED AT THE SEPTEMBER GENERAL BODY MEETING BY RECEIVING MORE VOTES THAN ANY OTHER CANDIDATE. IF NO CANDIDATE IS AVAILABLE FOR ANY OFFICE AT NORMAL ELECTION TIME, THE NORMAL PROCEDURE WILL BE USED TO ELECT A CANDIDATE AT THE FIRST GENERAL BODY MEETING FOLLOWING THE AVAILABILITY OF A CANDIDATE. NEW OFFICERS WILL TAKE THEIR SEATS AS OF OCTOBER 1ST OF EACH YEAR. OFFICERS ARE AUTOMATICALLY MEMBERS OF THE BOARD OF DIRECTORS.
51252. METHOD OF REMOVAL
ANY OFFICER WHO BECOMES UNABLE OR UNWILLING TO PERFORM HIS OR HER NORMAL DUTIES FOR ANY APPRECIABLE LENGTH OF TIME SHALL BE REMOVED FROM OFFICE AND REPLACED. BEFORE REMOVAL, ALL BOARD MEMBERS MUST RECEIVE AT LEAST ONE (1) WEEK’S NOTIFICATION OF INTENT TO REMOVE. REMOVAL WILL BE AFFECTED BY A TWO-THIRDS (2/3) VOTE OF MEMBERS PRESENT AT A DULY CONSTITUTED MEETING OF THE BOARD OF DIRECTORS.
51253. REPLACEMENT
REPLACEMENT WILL BE AFFECTED AS SOON AS POSSIBLE AFTER REMOVAL BY RECEIVING MORE VOTES THAN ANY OTHER CANDIDATE AT A GENERAL BODY MEETING. THE PRESIDENT WILL BE REPLACED BY THE VICE PRESIDENT AUTOMATICALLY WHEN THE PRESIDENT HAS BEEN REMOVED.
51254. DUTIES
PRESIDENT
IT SHALL BE THE DUTY OF THE PRESIDENT TO PRESIDE AT ALL MEETINGS, CALL SPECIAL MEETINGS, ORGANIZE COMMITTEES AND ASSUME RESPONSIBILITY FOR OPERATION OF BRUNSWICK YOUTH SPORTS ALONG WITH THE BOARD OF DIRECTORS. THE PRESIDENT MAY MANAGE ANY TEAM BUT WILL REMOVE SELF FROM ALL PROTESTS PERTAINING TO HIS/HER TEAM.
VICE-PRESIDENT
IT SHALL BE THE DUTY OF THE VICE-PRESIDENT TO ASSUME THE DUTIES OF THE PRESIDENT ANYTIME THE PRESIDENT IS NOT AVAILABLE FOR THE DUTY. HE WILL MAINTAIN A CURRENT LIST OF ELIGIBLE VOTING MEMBERS AND ASSIST THE PRESIDENT AS REQUESTED IN THE OPERATION OF BRUNSWICK YOUTH SPORTS. HE IS CHAIRMAN OF THE NOMINATING COMMITTEE AND CONDUCTS ELECTIONS.
SECRETARY
IT SHALL BE THE DUTY OF THE SECRETARY TO RECORD THE MINUTES OR ALL MEETINGS, RECORD ALL TRANSACTIONS, PROVIDE FOR SAFEKEEPING OF ALL IMPORTANT PAPERS AND TAKE CARE OF THE CORRESPONDENCE NECESSARY FOR THE OPERATION OF BRUNSWICK YOUTH SPORTS.
TREASURER
IT SHALL BE THE DUTY OF THE TREASURER TO ACCEPT FOR SAFEKEEPING, AND TO DISBURSE AT THE DIRECTION OF THE BOARD OF DIRECTORS, THE FUNDS NECESSARY FOR OPERATION OF BRUNSWICK YOUTH SPORTS. SHE OR HE WILL MAINTAIN AN ACCURATE CURRENT RECORD OF THE STATUS OF FINANCES, REPORT THE STATUS AT EACH REGULAR MEETING AND PREPARE AN ANNUAL REPORT FOR PUBLICATION AS SOON AS POSSIBLE AFTER THE CLOSE OF THE ORGANIZATIONAL YEAR (LAST DAY OF SEPTEMBER). IT SHALL BE THE DUTY OF THE TREASURER TO CHAIR A COMMITTEE TO ESTABLISH AN OPERATING BUDGET TO BE APPROVED BY THE BOARD OF DIRECTORS. AN INTERNAL AUDIT OF BRUNSWICK YOUTH SPORTS BOOKS SHALL BE PERFORMED WITHIN (10) DAYS AFTER THE CLOSE OF THE ORGANIZATIONAL YEAR.
GENERAL MANAGERS (COMMISSIONERS)
IT SHALL BE THE DUTY OF EACH GENERAL MANAGER TO: (1) HELP PROVIDE SUITABLE CANDIDATES FOR TEAM MANAGER FOR EACH TEAM IN HIS OR HER LEAGUE; (2) TO FURNISH INPUTS FOR THE EQUIPMENT MANAGER, FIELD MANAGER, ETC., CONCERNING THE NEEDS OF THE TEAMS IN HIS OR HER LEAGUE; (3) TO ESTABLISH A LEAGUE SCHEDULE; (4) TO MAKE INVESTIGATIONS NECESSARY TO ESTABLISH ELIGIBILITY OF PLAYERS OF REQUESTED; (5) TO PRESIDE AT THE DRAFT FOR HIS OR HER LEAGUE; (6) TO ASSIST THE REGISTRATION COMMITTEE CHAIRMAN AT REGISTRATION FOR HIS OR HER LEAGUE; (7) TO MAINTAIN A CARD FILE SYSTEM WHICH RECORDS ALL PERTINENT INFORMATION ON EACH PARTICIPANT IN HIS OR HER LEAGUE; (8) TO ARBITRATE DISAGREEMENTS BETWEEN TEAM MANAGERS IN HIS OR HER LEAGUE WHEN NOT COVERED ELSEWHERE IN THIS DOCUMENT; (9) TO GUIDE TEAM MANAGERS IN THE PERFORMANCE OF THEIR DUTIES; (10) TO NOTIFY UMPIRE-IN-CHIEF AND FIELD MANAGER IN EVENT OF CHANGE OF SCHEDULE.
FIELD MANAGERS
IT SHALL BE THE DUTY OF THE FIELD MANAGER TO: (1) MAINTAIN THE PHYSICAL PLANT OF BRUNSWICK YOUTH SPORTS (FIELDS, BUILDING, MACHINERY, EQUIPMENT, ETC.); (2) TO ASSIST THE PRESIDENT AND BOARD OF DIRECTORS IN DETERMINING WHAT NEW CONSTRUCTION IS NEEDED AND HOW THIS CONSTRUCTION CAN BEST BE ACHIEVED; (3) TO DETERMINE WHEN FIELDS ARE UNPLAYABLE OR DESIGNATING SOMEONE TO DETERMINE THIS IN HIS OR HER ABSENCE; (4) TO DIPLOMATICALLY SUPERVISE PERSONNEL HIRED BY BRUNSWICK YOUTH SPORTS TO MAINTAIN FIELDS AND EQUIPMENT; (5) TO FURNISH INPUT TO THE EQUIPMENT MANAGER CONCERNING EQUIPMENT NEEDS UNDER HIS OR HER JURISDICTION SUCH AS BASES, BASE ANCHORS, ETC. ANY REQUEST FOR OPERATING FUNDS MUST BE APPROVED BY THE BOARD OF DIRECTORS.
EQUIPMENT MANAGER
IT SHALL BE THE DUTY OF THE EQUIPMENT MANAGER TO PURCHASE AND MAINTAIN IN SAFE, USABLE CONDITION THE PLAYING EQUIPMENT OF BRUNSWICK YOUTH SPORTS UNDER THE DIRECTION OF THE BOARD OF DIRECTORS. PURCHASE OF EQUIPMENT SHALL BE MADE FROM THE SPECIFICATIONS OF THE GENERAL MANAGER OF THE LEAGUE WHICH IS TO USE THE EQUIPMENT.
THE EQUIPMENT MANAGER WILL CAUSE ALL EQUIPMENT AND UNIFORMS TO BE TURNED IN TO A DESIGNATED CENTRAL LOCATION FOR INVENTORY AND STORAGE BY AUGUST 1ST. A LIST SHALL BE OBTAINED FROM EACH GENERAL MANAGER CONTAINING NAME, ADDRESS, PHONE NUMBER AND JERSEY NUMBER OF EACH PLAYER (EXCLUDING INSTRUCTIONAL LEAGUES).
CONCESSION MANAGER
IT SHALL BE THE DUTY OF THE CONCESSION MANAGER TO: (1) PROVIDE FOR THE OPERATION OF THE CONCESSION STAND AT ALL BRUNSWICK YOUTH SPORTS FUNCTIONS; (2) TO PROVIDE FOR STOCKING THE STAND; (3) ORGANIZING THE PEOPLE TO DISPENSE FOOD AND DRINK; (4) ACCUMULATING PROFITS AND SUBMITTING TO THE TREASURER AND MAKING A REPORT TO THE BOARD OF DIRECTORS EACH MONTH; (5) TO ASSIST THE PRESIDENT AND BOARD OF DIRECTORS IN FORMULATION OF A POLICY TO ACCOMPLISH THE ABOVE.
AT-LARGE MEMBERS OF BOARD OF DIRECTORS
51430. ELIGIBILITY, METHOD OF SELECTION, REMOVAL AND REPLACEMENT SHALL BE THE SAME AS FOR OFFICERS.
51431. DUTIES
IT SHALL BE THE DUTY OF AT-LARGE MEMBERS OF THE BOARD OF DIRECTORS TO THOROUGHLY FAMILIARIZE THEMSELVES WITH THE OPERATING PROCEDURES OF BRUNSWICK YOUTH SPORTS; TO VOTE ON ANY MATTER BEFORE THE BOARD, TO ASSUME RESPONSIBLE COMMITTEE CHAIRMANSHIPS; TO ASSUME AN ACTIVE ROLE IN THE ORGANIZATION.
DUTIES OF THE BOARD OF DIRECTORS
IT SHALL BE THE DUTY OF THE BOARD OF DIRECTORS TO RUN BRUNSWICK YOUTH SPORTS ALONG WITH THE PRESIDENT. THEY SHALL BE RESPONSIBLE FOR ACCEPTING ALL APPLICATIONS FOR TEAM MANAGER AND FOR ELECTING OR REJECTING SAME. THEY SHALL VOTE FAVORABLY ON ALL EXPENDITURES BEFORE DISBURSEMENT IS MADE AND IN FACT SHALL CONTROL ALL MONEY MATTERS OF BRUNSWICK YOUTH SPORTS. TO PASS, A MEASURE MUST RECEIVE A FAVORABLE VOTE OF MORE THAN HALF OF THE MEMBERS PRESENT AT A DULY CONSTITUTED MEETING.
UMPIRE-IN-CHIEF
IT SHALL BE THE DUTY OF THE UMPIRE -IN-CHIEF TO HELP PROVIDE SUITABLE CANDIDATES FOR OFFICIALS; TO BECOME THOROUGHLY FAMILIAR WITH THE PLAYING RULES OF EACH LEAGUE; TO TRAIN THE OFFICIALS WHEN NECESSARY AND POSSIBLE; TO SCHEDULE OFFICIALS FOR EACH GAME; TO FURNISH THE EQUIPMENT MANAGER INFORMATION CONCERNING THE NEEDS OF THE OFFICIALS AND TO APPOINT AND SUPERVISE UMPIRING DIRECTORS FOR EACH LEAGUE.
ARTICLE III - TEAM MANAGERS
DEFINITION
AS USED HERE, THE TERM, “MANAGER” SHALL MEAN THE ONE (1) PERSON DIRECTLY RESPONSIBLE FOR A TEAM.
ELIGIBILITY
RULES FOR ESTABLISHING ELIGIBILITY OF CANDIDATES FOR TEAM MANAGER SHALL BE THE SAME AS FOR OFFICER CANDIDATES, EXCEPT THAT INSTRUCTIONAL TEAM MANAGERS NEED NOT BE EIGHTEEN (18) YEARS OF AGE. THIS IS TO BE AT THE DISCRETION OF THE GENERAL MANAGER.
METHOD OF SELECTION
EACH PERSON DESIRING TO MANAGER A TEAM WILL SUBMIT AS APPLICATION. THE BOARD OF DIRECTORS WILL THEN SELECT ONE (1) MANAGER FOR EACH TEAM. SERIOUS CONSIDERATION WILL BE GIVEN TO THE RECOMMENDATIONS OF THE GENERAL MANAGER WHILE MAKING THESE SELECTIONS.
METHOD OF REMOVAL
ANY MANAGER OR COACH WHO BECOMES UNABLE OR UNWILLING TO PERFORM HIS OR HER DUTIES FOR ANY APPRECIABLE LENGTH OF TIME SHALL BE REMOVED AND REPLACED. ANY MANAGER OR COACH DISPLAYING UNSUITABLE CONDUCT SHALL BE REMOVED AND REPLACED. REMOVAL WILL BE DECIDED BY TWO-THIRDS (2/3) VOTE OF A DULY CONSTITUTED MEETING OF THE BOARD OF DIRECTORS.
REPLACEMENT
THE GENERAL MANAGER OF THE LEAGUE WILL RECOMMEND AN ELIGIBLE PERSON TO REPLACE THE REMOVED MANAGER AS SOON AS POSSIBLE AFTER REMOVAL IS AFFECTED. THE REPLACEMENT WILL BE INSTALLED BY A FAVORABLE VOTE OF A MAJORITY OF THE BOARD OF DIRECTORS PRESENT AT THE FIRST DULY CONSTITUTED BOARD MEETING FOLLOWING THE RECOMMENDATIONS. REMOVAL AND REPLACEMENT SHOULD BE AFFECTED AT THE SAME BOARD MEETING WHEN POSSIBLE.
DUTIES
IT SHALL BE THE DUTY OF THE MANAGER TO ORGANIZE THE TEAM BY MAKING DRAFT SELECTIONS, SECURING SUFFICIENT ASSISTANTS AND FURNISHING INFORMATION TO THE GENERAL MANAGER CONCERNING THE NEEDS OF HIS OR HER TEAM; TO SUPERVISE THE TEAM IN ALL PRACTICE AND SCHEDULED GAMES, AND DESIGNATE AN ELIGIBLE PERSON TO ASSUME THESE DUTIES ONLY WHEN IT IS NOT PRACTICAL FOR HIM OR HER TO PERFORM THEM; TO BE RESPONSIBLE FOR THE CONDUCT OF THE PLAYERS AND ASSISTANTS ON AND AROUND THE PLAYING FIELD ; TO ASSIST IN LEAGUE EFFORTS, SUCH AS FUNDRAISERS; TO BE RESPONSIBLE FOR THE EQUIPMENT ASSIGNED TO HIS OR HER TEAM, AND OTHER DUTIES AS OUTLINED ON THE MANAGER’S APPLICATION FORM.
RESPONSIBILITY
EACH MANAGER SHALL BE DIRECTLY RESPONSIBLE TO THE GENERAL MANAGER OF THE LEAGUE AND HENCE TO THE BOARD OF DIRECTORS.
ARTICLE IV - COMMITTEES
APPROPRIATE AND NECESSARY COMMITTEES SHALL BE APPOINTED EACH YEAR BY THE PRESIDENT AS SOON AS POSSIBLE AFTER ELECTION. CURRENT REQUIREMENTS AND LEAGUE HISTORY SHALL BE PRIMARY CONSIDERATION IN THE FORMATION OF THESE COMMITTEES. A NOMINATING COMMITTEE, CHAIRED BY THE VICE-PRESIDENT, SHALL BE APPOINTED NO LATER THAN THE AUGUST GENERAL BODY MEETING FOR THE PURPOSE OF LOCATING AND SCREENING ELIGIBLE CANDIDATES FOR OFFICE. THE PRESIDENT MAY NOT SERVE ON THE NOMINATING COMMITTEE.
ARTICLE V - MEETINGS
GENERAL BODY
51675. DEFINITION
AS USED IN THIS DOCUMENT, THE TERM “GENERAL BODY” SHALL MEAN THE GENERAL PUBLIC INTERESTED IN BRUNSWICK YOUTH SPORTS. ANY MEETING OF THE GENERAL BODY SHALL BE OPEN TO ANY PERSON UNLESS THAT PERSON HAS BEEN BARRED FOR SOME ACT OF MISCONDUCT.
B.Y.S. BY-LAWS / 6
51676. REGULAR MEETINGS
REGULAR MEETINGS OF THE GENERAL BODY SHALL BE HELD ON THE SECOND THURSDAY OF EACH MONTH STARTING AT 8:30 P.M. ON DAYLIGHT SAVINGS TIME AND 7:30 P.M. ON STANDARD TIME.
51677. SPECIAL MEETINGS
SPECIAL MEETINGS SHALL BE CALLED BY THE PRESIDENT.
51678. QUORUM
A QUORUM SHALL CONSIST OF THE MEMBERS PRESENT AT ANY DULY CONSTITUTED MEETING OF THE GENERAL BODY.
BOARD OF DIRECTORS
1. REGULAR MEETINGS
REGULAR MEETINGS OF THE BOARD OF DIRECTORS SHALL BE HELD ON THE LAST THURSDAY OF EACH MONTH STARTING AT 8:30 P.M. ON DAYLIGHT SAVINGS TIME AND AT 7:30 P.M. ON STANDARD TIME. NO ONE WILL BE HEARD AT BOARD MEETINGS UNLESS PREVIOUS ARRANGEMENTS ARE MADE WITH THE PRESIDENT TO BE PLACED ON THE AGENDA. ANY REQUEST TO BE PLACED ON THE AGENDA MUST BE HONORED PROVIDED THE REQUEST IS MADE AT LEAST TWENTY-FOUR (24) HOURS PRIOR TO THE REGULAR MEETING TIME.
2. SPECIAL MEETINGS
IF REQUIRED, SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT. ALL MEMBERS MUST BE GIVEN A MINIMUM OF TWENTY-FOUR (24) HOURS NOTICE PREVIOUS TO CONVENING A SPECIAL MEETING. EMERGENCY BOARD MEETINGS CAN BE CALLED FOLLOWING ANY GENERAL BODY MEETING WITH A QUORUM OF DIRECTORS PRESENT.
3. QUORUM
A QUORUM SHALL CONSIST OF THE PRESENCE OF OVER HALF OF THE MEMBERSHIP OF THE BOARD OF DIRECTORS. VACANCIES EXISTING ON THE BOARD SHALL NOT BE COUNTED AS A MEMBER IN ESTABLISHING A QUORUM.
4. ABSENCE
ALL MEMBERS OF BOARD OF DIRECTORS WILL NOTIFY THE SECRETARY WHEN HE/SHE CANNOT ATTEND A REGULAR SCHEDULED MEETING. FAILURE TO DO SO FOR THREE (3) CONSECUTIVE MEETINGS WILL CAUSE AUTOMATIC REMOVAL FROM POSITION.
PROCEDURE
1. PARLIAMENTARY PROCEDURE
PARLIAMENTARY PROCEDURE SHALL BE USED FOR ALL BRUNSWICK YOUTH SPORTS MEETINGS EXCEPT WHEN IN CONFLICT WITH THIS CONSTITUTION.
ARTICLE VI - PLAYING FIELD
THE CONDITION OF THE PLAYING FIELDS SHALL BE THE RESPONSIBILITY OF THE FIELD MANAGER. IF AVAILABLE, THIS WORK MAY BE DELEGATED TO PERSONNEL HIRED FOR MAINTENANCE; WHEN HIRED PERSONNEL ARE NOT AVAILABLE, THE FIELD MANAGER MAY FIND IT NECESSARY TO DELEGATE SUCH JOBS AS LINING FIELD, RAISING AND LOWERING THE FLAG, ETC., TO TEAM MANAGERS OR COACHES. ANY UNUSUAL DUTIES TO BE ASSIGNED BY THE FIELD MANAGER TO TEAM MANAGERS OR COACHES WILL BE CLEARED FIRST BY THE BOARD OF DIRECTORS.
ARTICLE VII - PLAYER REGISTRATION
REGISTRATION
A FORMAL REGISTRATION WILL BE ACCOMPLISHED EACH YEAR FOR EACH PARTICIPANT IN BRUNSWICK YOUTH SPORTS; DATE(S) FOR REGISTRATION WILL BE SET BY THE BOARD OF DIRECTORS. LATE REGISTRATION WILL BE SET YEARLY BY EACH LEAGUE GENERAL MANAGER WITH APPROVAL OF THE BOARD OF DIRECTORS. AFTER LATE REGISTRATION CUT-OFF DATE, A LIST SHALL BE MAINTAINED BY THE GENERAL MANAGER OF EACH LEAGUE SO VACANCIES CAN BE FILLED ON A FIRST-COME, FIRST-SERVED BASIS. FEES FOR BOTH NORMAL AND LATE REGISTRATION WILL BE SET BY THE BOARD OF DIRECTORS.
51760. NO PARTICIPANTS SHALL BE ALLOWED TO REGISTER WHO HASN’T TURNED IN THEIR UNIFORM FROM THE PREVIOUS YEAR. A MONETARY FEE WILL BE ASSESSED TO THE REGISTRATION FEE FOR A LOST, DESTROYED, ETC. UNIFORM (REPLACEMENT COST).
51761. NO REFUNDS WILL BE GIVEN AFTER MAY 1ST FOR ANY REASON EXCEPT INJURY. AFTER OPENING DAY, ALL ROSTERS ARE FROZEN AND THERE WILL BE NO REFUNDS GIVEN FOR ANY REASON. THIS DOES NOT APPLY TO THE INSTRUCTIONAL LEAGUES. THE CUT-OFF DATE FOR REFUNDS FOR THE INSTRUCTIONAL LEAGUES SHALL BE MAY 15TH.
RESIDENCY
ANY YOUTH LIVING OUTSIDE THE BRUNSWICK SCHOOL DISTRICT WILL BE CONSIDERED NON-RESIDENTS. THEY WILL BE ELIGIBLE FOR REGISTRATION AND WILL BE ASSESSED AN ADDITIONAL $25.00 FEE.
ARTICLE VIII - TEAM ASSIGNMENT OF NEW PLAYERS
PLAYERS FOR T-BALL AND BOYS INSTRUCTIONAL TEAMS WILL BE ASSIGNED BY LEAGUE GENERAL MANAGER.
GIRLS INSTRUCTIONAL AND SEVEN (7) YEAR OLD BOYS LEAGUE TEAMS WILL BE STOCKED BY A BLIND DRAFT. COACHES WILL HAVE THEIR OWN CHILD/CHILDREN.
AN OPEN OR FORMAL DRAFT WILL BE HELD FOR SENIOR PONYTAIL AND SENIOR BABE RUTH AT THE DISCRETION OF THE LEAGUE GENERAL MANAGER.
A FORMAL DRAFT SHALL BE CONDUCTED BY THE GENERAL MANAGER OF BABE RUTH, LITTLE LEAGUE AND PONYTAIL AS SOON AS IT IS PRACTICAL AFTER REGISTRATION AND TRYOUTS HAVE BEEN CONDUCTED FOR PLAYERS IN HIS OR HER LEAGUE. THE ORDER OF SELECTION FOR TEAMS SHALL BE THE REVERSE OF THE ODER OF FINAL MAJOR STANDINGS FOR THE PREVIOUS SEASON; I.E., THE TEAM WITH THE WORST WON/LOST RECORD SHALL CHOOSE FIRST, AND THE TEAM WITH THE BEST WON/LOST RECORD SHALL CHOOSE LAST, FOR EACH SUCCESSIVE ROUND UNTIL ALL PLAYERS ARE CHOSEN. IN CASE OF IDENTICAL RECORDS FOR THE PREVIOUS SEASON, A COIN TOSS WILL DECIDE WHICH TEAM IS FIRST. SPECIAL DRAFT RULES WILL BE DRAWN FOR ANY DRAFT THAT INVOLVES AN EXPANSION TEAM. ANY PLAYERS NOT PARTICIPATING IN TRYOUTS MUST BE DRAWN IN THE BLIND.
BROTHERS AND SISTERS IN THE SAME LEAGUE SHALL AUTOMATICALLY BE ASSIGNED TO THE SAME TEAM UNLESS THE PLAYER’S PARENTS SPECIFICALLY REQUEST THIS RULE BE WAIVED. WAIVER SHALL BE EFFECTIVE FOR THE DURATION OF THE PLAYER’S STAY IN THE LEAGUE. ANY DRAFT SELECTION SHALL BE VOID IF THE SELECTION PLUS THE BROTHER OR SISTER RULE CAUSE A TEAM TO EXCEED THE MAXIMUM SET FOR BALANCING A PARTICULAR AGE GROUP WITHIN THE LEAGUE. TEAM BALANCING SHALL BE ACCOMPLISHED THROUGH THE DIRECT SUPERVISION OF LEAGUE GENERAL MANAGER, WHO WILL, BEFORE THE DRAFT, INFORM EACH TEAM IN HIS OR HER LEAGUE OF THE NUMBER OF PLAYERS TO BE DRAFTED IN EACH AGE GROUP. TEAMS WILL DRAFT PLAYERS TO EQUAL THE QUOTAS SET SO THAT LEAGUE AGE BALANCE MAY BE MAINTAINED.
ANY MANAGER REQUESTING “ANY TEAM” MAY HAVE HIS OR HER CHILD AS A TEAM MEMBER BY RELINQUISHING A SECOND ROUND DRAFT CHOICE; IN THE EVENT A SPECIFIC TEAM IS REQUESTED AND OBTAINED, SUCH MANAGER SHALL RELINQUISH THEIR FIRST ROUND DRAFT CHOICE FOR SUCH CHILD. IF HIS OR HER CHILD IS CURRENTLY IN THE LEAGUE, THE TEAM LOSING SUCH CHILD SHALL/MAY RECEIVE THE DRAFT CHOICE RELINQUISHED. IN THE EVENT THERE ARE MORE THAN ONE (1) TEAM IN ANY LEAGUE WITHOUT A MANAGER AND SUCH TEAMS ARE NOT SPECIFICALLY APPLIED FOR BY A MANAGERIAL CANDIDATE, THEN SUCH TEAMS SHALL BE ASSIGNED A MANAGER BY A BLIND DRAW FROM THE NAMES OF QUALIFIED APPLICANTS WHO HAVE APPLIED FOR “ANY TEAM” IN SUCH LEAGUE.
ANY EXPANSION TEAM(S) WILL HAVE THE FIRST SELECTION IN EACH ROUND. IF TWO (2) OR MORE EXPANSION TEAMS ENTER A LEAGUE, THE ORDER WILL BE DETERMINED BY A COIN FLIP.
REQUEST FOR CAR POOLING PURPOSES WILL NOT BE HONORED EXCEPT FOR BOYS AND GIRLS INSTRUCTIONAL AND T-BALL.
ARTICLE IX - AWARDS
TROPHIES MAY BE AWARDED AS FOLLOWS:
52015. JUNIOR BABE RUTH LEAGUE (13/14 BOYS) AND SENIOR BABE RUTH LEAGUE (15/18 BOYS) TROPHIES SHALL BE AWARDED TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH AMERICAN AND NATIONAL LEAGUE DIVISION WINNERS.
52016. BABE RUTH LEAGUE (11/12 BOYS) TROPHIES SHALL BE AWARDED TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH AMERICAN AND NATIONAL LEAGUE DIVISION WINNERS.
52017. LITTLE LEAGUE (9/10 BOYS) TROPHIES SHALL BE AWARDED TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH AMERICAN AND NATIONAL LEAGUE WINNERS.
52018. SENIOR PONYTAIL LEAGUE (14/18 GIRLS) TROPHIES SHALL BE AWARDED TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH EAST AND WEST DIVISION WINNERS.
52019. PONYTAIL LEAGUE (9/10 GIRLS) AND JUNIOR PONYTAIL LEAGUE (11/13 GIRLS) TROPHIES SHALL BE AWARDED TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH EAST AND WEST DIVISION WINNERS.
52020. INSTRUCTIONAL LEAGUE TROPHIES SHALL BE AWARDED TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH AMERICAN AND NATIONAL LEAGUE DIVISION WINNERS FOR 7/8 BOYS INSTRUCTIONAL LEAGUE AND TO SPONSORS, PLAYERS, MANAGERS AND COACHES (MAXIMUM 2) ON BOTH AMERICAN AND NATIONAL LEAGUE DIVISION WINNERS FOR 7/8 GIRLS INSTRUCTIONAL LEAGUE (PIXITAIL).
52021. TBALL: CERTIFICATES OF PARTICIPATION WILL BE GIVEN TO EACH PLAYER. CERTIFICATES OF APPRECIATION SHALL BE AWARDED TO MANAGERS AND COACHES (MAXIMUM OF 2) OF EACH TEAM.
52022. CERTIFICATES OF APPRECIATION SHALL BE AWARDED TO ALL SPONSORS.
APPROPRIATE LOW COST MEDAL OR RIBBON TO BE GIVEN TO EACH B.Y.S. MEMBER SELECTED AS A MEMBER OF AN INTER-LEAGUE ALL STAR TEAM.
ARTICLE X - EQUIPMENT
ALL EQUIPMENT INCLUDING UNIFORMS, WITH THE EXCEPTION OF BASEBALL CAPS AND T-SHIRTS WHEN ISSUED AS UNIFORMS, I.E., INSTRUCTIONAL BOYS AND GIRLS, SHALL REMAIN THE PROPERTY OF BRUNSWICK YOUTH SPORTS. REASONABLE EFFORT SHALL BE EXERTED TO INSURE THAT UNIFORMS AND EQUIPMENT ARE MAINTAINED IN THE BEST POSSIBLE CONDITION WITHIN THE REALMS OF NORMAL USAGE.
ARTICLE XI - PERSONAL GAIN
ANYONE GUILTY OF USING BRUNSWICK YOUTH SPORTS OR ANY OFFICE THEREOF FOR PERSONAL MATERIAL GAIN SHALL BE BANNED FOREVER FROM PARTICIPATION IN BRUNSWICK YOUTH SPORTS. VERIFICATION OF THIS GUILT AND THE ACTION REQUIRED AS A RESULT OF THIS VERIFICATION SHALL BE THE RESPONSIBILITY OF THE PRESIDENT AND THE BOARD OF DIRECTORS.
BRUNSWICK YOUTH SPORTS, BEING A NON-POLITICAL ORGANIZATION, WILL NOT ACCEPT POLITICAL ADVERTISEMENT, WHETHER IT BE ISSUE OR PERSONAL ORIENTED, TO BE PUBLISHED IN ANY PUBLICATION OF B.Y.S. ANYONE WHO VIOLATES THIS ARTICLE EITHER DIRECTLY OR INDIRECTLY, BY HAVING KNOWLEDGE OF THE PRINTING, SHALL BE EXPELLED FROM B.Y.S. FOR ONE (1) YEAR.
ARTICLE XII - VIOLENCE
ANYONE COMMITTING AN ACT OF PHYSICAL VIOLENCE AGAINST ANYONE ELSE AT ANY BRUNSWICK YOUTH SPORTS FUNCTION SHALL BE BANNED FOREVER FROM PARTICIPATION IN BRUNSWICK YOUTH SPORTS. VERIFICATION OF THIS ACT AND THE ACTION REQUIRED AS A RESULT OF THIS VERIFICATION SHALL BE THE RESPONSIBILITY OF THE PRESIDENT AND THE BOARD OF DIRECTORS.
ARTICLE XIII - PLAYING RULES
. EXCEPT FOR SPECIFIC EXCEPTION, THE PLAYING RULES FOR EACH DIVISION SHALL BE THOSE NOTED BELOW. THE SPECIFIC EXCEPTIONS SHALL BE DRAWN UP BY A RULES COMMITTEE AND PASSED BY THE GENERAL BODY. THE GENERAL MANAGER OF EACH LEAGUE SHALL CAUSE THESE EXCEPTIONS TO BE TYPED AND STAPLED TO THE INSIDE BACK COVER OF ALL RULE BOOKS BEFORE THEY ARE DISTRIBUTED TO OFFICIALS, MANAGERS AND COACHES.
52270. DIVISIONS
7 YEAR AND 8 YEAR OLD BOYS AND GIRLS INSTRUCTIONAL - SPECIAL RULES
LITTLE LEAGUE - OFFICIAL LITTLE LEAGUE PLAYING RULES
PONYTAIL, JUNIOR PONYTAIL AND SENIOR PONYTAIL - OFFICIAL SLOWPITCH SOFTBALL (USSSA) OR OFFICIAL FASTPITCH SOFTBALL (NATIONAL FEDERATION OR ASA RULES) WHICHEVER APPLY.
BABE RUTH, JUNIOR BABE RUTH AND SENIOR BABE RUTH DIVISION - OFFICIAL AMERICAN LEAGUE PLAYING RULES (EXCEPT FOR THE A.M. LEAGUE PITCHING AND DESIGNATED HITTER).
T-BALL - SPECIAL RULES
ARTICLE XIV - PROTESTS
EACH LEAGUE SHALL FOLLOW THE PROTEST PROCEDURE SET IN THE BOOK OF RULES BY WHICH THEY PLAY. THE PROTEST COMMITTEE SHALL RULE ON ALL PROTESTS AS SOON AS POSSIBLE AFTER THE PROTEST IS FILED, BUT IN NO CASE LATER THAN TWO (2) WEEKS AFTER THE PROTEST IS FILED. THE PROTEST COMMITTEE SHALL CONSIST OF THE BRUNSWICK YOUTH SPORTS PRESIDENT, OR DESIGNEE, THE GENERAL MANAGER OF THE LEAGUE INVOLVED AND ONE (1) MEMBER TO BE APPOINTED BY THE PRESIDENT. THE PRESIDENT AND MEMBERS TO BE APPOINTED MAY NOT BE CONNECTED WITH THE LEAGUE INVOLVED WITH THE PROTEST.
ARTICLE XV - ALL-STARS
INTER-LEAGUE
52355. ANY PLAYER SHALL BE ELIGIBLE FOR INTER-LEAGUE ALL STAR SELECTIONS.
52356. AN EQUAL NUMBER OF PLAYERS SHALL BE CHOSEN FROM EACH TEAM. EACH MANAGER AND HIS STAFF SHALL CHOOSE THE ALL-STARS FROM HIS TEAM.
TRAVELING
52440. ANY PLAYER SHALL BE ELIGIBLE FOR THE TRAVELING ALL STAR SELECTIONS.
52441. TWELVE (12) OF FIFTEEN (15) PLAYERS FROM THE LEAGUE SHALL BE SELECTED BY THE MANAGERS UNDER THE SUPERVISION OF THE GENERAL MANAGER AS TRAVELING ALL-STARS. THE REMAINING THREE (3) PLAYERS SHALL BE SELECTED BY THE TRAVELING ALL-STAR MANAGER. ALTERNATES, IF NECESSARY, WILL BE SELECTED BY THE TRAVELING ALL-STAR MANAGER.
TOURNAMENTS
52525. ANY LEAGUE SHALL BE ELIGIBLE TO HOST A POST-SEASON TOURNAMENT. THIS ELIGIBILITY IS CONTINGENT UPON:
THE AVAILABILITY OF FIELDS AND THE FIELD MANAGER FOR SUCH DATES.
A TOURNAMENT DIRECTOR MUST BE APPOINTED.
THE TOURNAMENT DIRECTOR SHALL BE RESPONSIBLE FOR OVERALL COORDINATION OF THE TOURNAMENT.
AFTER THE DIRECTOR IS APPOINTED, THE LEAGUE GENERAL MANAGER WILL PRESENT THE TOURNAMENT DATE TO THE BOARD OF DIRECTORS. A MAJORITY VOTE OF BOARD MEMBERS WILL BE FINAL APPROVAL FOR EACH TOURNAMENT.
ARTICLE XVI
THE CONSTITUTION AND BY-LAWS SHALL BE READ ONCE DURING THE FISCAL YEAR AT THE DISCRETION OF THE PRESIDENT.
B.Y.S. DISCIPLINE RULE
A MANAGER OR COACH OF ANY B.Y.S. TEAM MAY WAIVE THE TWO (2) INNING RULE IN BABE RUTH AND THREE (3) INNING RULE IN ALL OTHER LEAGUES, REQUIREMENT FOR ONE (1) OR MORE OF THE FOLLOWING QUALIFIED REASONS:
52600. LATE ARRIVAL FOR GAME(S). A PLAYER SHALL ARRIVE NO LATER THAN FIFTEEN (15) MINUTES BEFORE A GAME OR TIME SPECIFIED BY MANAGER.
52601. UNSPORTSMANLIKE CONDUCT
52602. NON-ATTENDANCE AT SCHEDULE PRACTICE(S) WITHOUT LEGITIMATE EXCUSE AND PRIOR NOTICE TO MANAGER, ETC.
52603. ANY OTHER REASON ACCEPTABLE TO B.Y.S. BOARD OF DIRECTORS.
ANY MANAGER OR COACH WAIVING THE “TWO (2) OR THREE (3) INNING RULE” SHALL INSTRUCT THE OFFICIAL SCOREKEEPER PRIOR TO THE START OF THE GAME AND INDICATE IN THE OFFICIAL SCOREBOOK THE NAME OF THE PLAYER AND SPECIFY WHICH SUBRULE IS BEING USED. THIS MANAGER OR COACH, WITHIN FORTY-EIGHT (48) HOURS OF GAME COMPLETION, SHALL SUBMIT TO THE LEAGUE GENERAL MANAGER IN WRITING AND IN DETAIL JUSTIFICATION OF THIS RULE.
A PARENT OF THE PLAYER, THE PLAYER, THE OPPOSING MANAGER OR COACH WHO FEELS THIS OPTION HAS BEEN UNFAIRLY USED, SHALL SUBMIT TO THE LEAGUE GENERAL MANAGER IN WRITING THEIR COMPLAINT WITHIN SEVENTY-TWO (72) HOURS. THEY SHALL LIST ALL FACTS IN DETAIL SUPPORTING THEIR VIEWPOINT.
EACH MANAGER WILL BE HELD RESPONSIBLE FOR HANDLING THE B.Y.S. DISCIPLINE RULE IN A FAIR AND EQUAL MANNER TO EACH AND EVERY PLAYER ON THEIR TEAM.
1. MISUSE OF THIS RULE SHALL BRING DISCIPLINARY ACTION BY THE BOARD OF DIRECTORS OF THE B.Y.S.
THE COMMITTEE TO REVIEW THIS RULE SHALL CONSIST OF THE GENERAL MANAGER, THE UMPIRE-IN-CHIEF OF THE LEAGUE INVOLVED, AND THE PRESIDENT (OR APPOINTEE) OF B.Y.S. THEY SHALL PRESENT THEIR FINDINGS TO THE BOARD OF DIRECTORS WITHIN SEVEN (7) DAYS OF THE COMPLAINT. THE BOARD OF DIRECTORS WILL ISSUE A JUDGEMENT AS SOON AS POSSIBLE WITH A MAXIMUM OF FOURTEEN (14) DAYS OF THE INITIAL COMPLAINT.
THIS RULE PERTAINS TO ALL LEAGUES: LITTLE LEAGUE (9/10 BOYS)
PONYTAIL, JUNIOR PONYTAIL AND SENIOR
PONYTAIL,INSTRUCTIONAL 7/8 BOYS & 7/8 GIRLS
BABE RUTH, JUNIOR BABE RUTH AND SENIOR
BABE RUTH
